Protocol for Meetings
Best way to run meetings effectively.
- No including daily standups, scheduled weekly’s, and quick updates
- Come prepared with a position — always come with a recommendation / proposal /suggestion, a doc/slide, etc.
- Default 15 or 25 minutes
- All meeting invites should contain the following information:
- Goal/Objective – Outline what we hope to get out of the meeting
- Context – Provide meeting background and purpose
- Ask of the Audience – What action is required of attendees in preparation before the meeting
- Expected Conclusion – Define the result/next-step/success
- Communication Method Details – Provide logistics on setting up the meeting/call
- To maximize efficiency, please put your laptop screens down unless you are taking notes. If taking notes, proactively let people know
- Consider who is invited: “who really needs to be there?”
- Arrive early to get the admin pieces in pace before starting
- Don’t wait too long for stragglers; it’s their responsibility to catch up
- Stick to your schedule. If you notice one person monopolizing the conversation, call him/her out. Say, “We appreciate your contributions, but now we need input from others before making a decision.”
- This is the first agenda item: review the agenda and expectations
- Don’t bring computers/phones unless taking notes
- This is the last agenda item: formally close the meeting with a recap of specific next steps to confirm mutual expectations
- Email a memo highlighting what was accomplished and next steps to all who attended within 24 hours after the meeting
- Meetings are where you can have interaction with people and solve problems creatively and collaboratively
Last modified 11mo ago